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How to End an Email Professionally

Ending an email professionally is essential as it reflects on your professionalism and can impact the recipient’s perception of you and your organization. A well-crafted email closing can ensure the communication is clear, respectful, and conducive to ongoing business relationships. Here are expert tips and examples on how to end an email with professionalism –

1. Choose an Appropriate Closing Line

The closing line should suit the tone and purpose of your email. For formal business communications, use traditional closings such as:

  • “Best regards,”
  • “Yours sincerely,”
  • “Respectfully,”

For less formal emails, you might consider:

  • “Best,”
  • “Thanks,”
  • “Regards,”

Each option carries slightly different connotations, so select one that best fits the nature of your relationship with the recipient and the context of your email.

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2. Include a Call to Action

If your email aims to encourage the recipient to take some action, clearly state this in your closing remarks. For instance:

  • “Please let me know your thoughts at your earliest convenience.”
  • “Looking forward to your reply.”
  • “Feel free to contact me if you have any questions.”

This not only prompts the recipient on what to do next but also clarifies the purpose of your email.

3. Add a Personal Touch

If appropriate, adding a personal touch can make your email stand out and build a stronger rapport with the recipient. For example:

  • “Have a great weekend!”
  • “Hope this helps!”
  • “Enjoy your holiday!”

These personal notes should only be used if they are suitable for your relationship with the recipient and the context of the email.

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4. Use a Professional Signature

Your email signature is as important as your closing line. It should include:

  • Your full name
  • Your position
  • Your company name
  • Contact information
  • Links to professional social media profiles or your company’s website

A well-designed signature not only adds to the professionalism of your email but also provides all necessary contact information should the recipient want to respond or reach out for other reasons.

5. Proofread Before Sending

Finally, always proofread your email before hitting send. This includes reviewing your closing line and signature to ensure there are no typos or errors. An email free of mistakes shows attention to detail and professionalism.

Example of a Professional Email Ending

Here’s how you might put it all together:


… Thank you for considering our proposal. We are looking forward to your feedback and are eager to answer any questions you may have. Best regards, [Your Full Name] [Your Position] [Your Company] [Contact Information] [LinkedIn Profile]

By following these guidelines, you can ensure that your emails consistently project professionalism and attention to detail, fostering positive business relationships and effective communication.

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